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Archive for July, 2009

Bummer of a Birthmark

Friday, July 31st, 2009

Gary Larson, creator of the comic strip “The Far Side” once illustrated 2-deer standing on their hind legs in the woods, with one having a bullseye birthmark on its stomach. The other deer staring at the bullseye states, “Bummer of a birthmark, Hal.”
The other day I was at a medical clinic when the nurse walked into the waiting room and announced that is was “Mr. Madoff’s” turn to see the doctor.  I’m certain it wasn’t “the real famous Mr. Madoff,” since he is currently serving time at a correctional facility in the Carolinas. However, I thought to myself, “Bummer of a birthmark, Mr. Madoff.” This sparked a stream of thoughts as relates to silent problems and birthmarks. For instance:

  • Will GM be able to recreate its once glorious image, or will it be a “Bummer of a birthmark, GM” future?
  • Will Chrysler and its newly announced marriage with Fiat be able to rebuild its image, or once again will it be a “Bummer of a birthmark, Chrysler” future.
  • And how about institutions like Citigroup, AIG, Bank of America and a slew of others that faltered, yet were saved? Will they too be noted for their “birthmark” from the past?

In the past year, thousands of businesses have found unwanted “bullseye birthmarks” attached to their names and their businesses. Many were well deserved, while others were merely situational. Regardless, those with the bullseye birthmark are being closely watched.  And if you’re in one of those situations, there is only one way out. Be squeeky clean and walk the talk. At the very least, you don’t want to be seen as controversial.

Good luck…

Who Do You Trust?

Tuesday, July 28th, 2009

In the 1950s and 1960s, Johnny Carson, along with Ed McMahon, hosted a popular game show called Who Do You Trust? In the show, Ed McMahon introduced the contestants, a team almost always made up of a man and a woman. When the team came on-stage, Carson would tell the male contestant the category of the upcoming question. He would then have to decide whether to answer the question or “trust” the woman to answer

Today, that question is again at the forefront of everyone’s mind. After all, in recent months, billions of dollars have been lost to ponzi schemes with names like Maddoff and Stanford.  The United States government has inserted billions into ailing financial institutions like AIG, Bank of America, etc., hoping to avert a total financial meltdown.  Car manufacturers such as GM and Chrysler are struggling to stay alive.  And, it’s almost impossible to pick up a newspaper without reading another corporate layoff announcement.  Surprisingly, each of these scenarios, along with others, has surfaced without any apparent warning.  And each is challenging the trust quotient around the globe.

So whom do you trust? Your banker? Your stockbroker? Your priest?  Your boss? Your Congressperson? Yourself?

Here is a case in point.  In January, I asked a group of CEOs from small to mid-sized companies the “Who do you trust” question. Their response was, “I know who I don’t trust, and I’m unsure who I do trust at the moment.”  But another telling element revealed itself in that meeting.  Several of these individuals no longer trusted their own ability to lead with conviction and confidence.  Their current visibility into the marketplace was sketchy at best.  Their supply chains were exposed, and they were uncertain how their employees would perform under such stressful conditions.

Leadership itself is as much an art as it is a science.  And during trying times, the art component grows in importance.  Today, people are seeking and supporting people they can trust.

In the book Without Warning, it states, “participating in and winning in a world that is connected, mobile, and increasingly transparent can be challenging, creating a multitude of problems for political and business leaders alike, and their organizations.” Winning in this economic cycle is dependent on rebuilding trust across the organization, the supply chain and the customer base. 

Rebuilding trust begins with relationships predicated on honesty, transparency and clarity.  Here are five steps to start the process.

  • 1. Communication: In times of uncertainty, a “No news is good news” approach is often pursued, which often destroys trust. To rebuild trust, pursuing a posture of transparency and increasing the flow of information across the organization is essential.
  • 2. Lonely at the Top: Business leaders often find it lonely at the top during good economic times, and desolate during bad economic times. Find a group of peers where you can discuss your most challenging issues.
  • 3. Get Your Business to Work for You: Remind yourself; the future viability of the business does not land totally on your shoulders. Leverage the talent you’ve invested in during the good times, and let them become part of the decision making process.
  • 4. Eliminate: Hundred hour workweeks are unhealthy and unlikely to save your business. Maintaining a healthy balance between work, family and exercise are essential components to making good decisions. You can achieve this by eliminating some of the tasks on your plate today, so you have time to focus on what’s really important tomorrow.
  • 5. Hire a Business Coach: If you’ve lost trust in yourself, you must regain it. A business coach can challenge and provide you a sense of confidence and bring clarity to the multitude of issues you’re facing. Simply knowing that you are making wise decisions can help build confidence in yourself and trust amongst others.

An economic recovery is completely dependent on trust.  Customers must trust that you’ll provide a quality product and that you’ll be in business to service it.  Suppliers must trust that you’ll be able to pay for their products and services on a timely basis.  Your employees must trust that you’ll actively lead through this economic downturn by making wise decisions today, and into the future.  Only then when people raise the question, “Who do you trust?” will the answer be obvious.  It’s you.

Disguised as Unimportant

Sunday, July 26th, 2009

This morning I picked up a piece of mail that arrived in my mailbox yesterday. It looked like (plain envelope with a simple return address) and felt like a piece of junk mail. You know the type where amazing offers are delivered like a new credit card or high speed internet service. As I was cleaning off the table I picked it up and at the last second decided to open it. Okay, there wasn’t much news worth reading in the Sunday paper this morning. As I opened it, I was surprised to see a pair of baseball tickets for a St Louis Cardinals game my son and I have scheduled to see at the end of August. I know I was warned in the ordering process that the tickets would be mailed in a plain envelope, yet that isn’t the point. The point is, over time were conditioned to pick out  stuff that is unimportant and discard it accordingly. And my baseball tickets were halfway to the garbage can before I realized their importance.

Why is this story relevant?

In my book Without Warning, I present that communication is one area where silent problems commonly reside. And one of the reasons communication is such a challenge is because each of our employees are conditioned to discard the junk mail (i.e. messages) coming their way. Today, we have more communication tools at our disposal, yet communication effectiveness continues to decline. Part of the reason being, we have too much noise in our lives and in our workplace. And the way we overcome this is to filter out the junk mail, which from time to time means we discard important stuff without opening it.

Bottom Line: Beware, just because we sent it, spoke it or communicated it, doesn’t mean it was heard. Find methods to bring your communication effectiveness up a notch. And remember, repetition is still an important tool in the communication toolbox.

Beware - The Customer Service Silent Problem Looms

Friday, July 24th, 2009

Customer Service is an entity that resides inside every business. In small companies, this responsibility may handled by individuals across the organization. In mid to large sized companies, dedicated customer service departments are in place, which may reside inside the organization or out-sourced to a third party provider. For a customer, the customer service department is possibly the touch point of greatest frustration. Why is this?

The reason is quite simple. Too many customer service departments are not set up to service the customer, but rather, they are set up to service the company and its legal obligations. And this is what sets up the silent problem phenomenon. Here is the scenario.

A customer is having a problem with a product or service they acquired from Company XYZ. So according to directions, the customer contacts Company XYZ’s service line. This is where the customer commonly receives their first line of frustration - the phone tree. While this might be frustrating, its not a significant barrier. Here is the challenge and opportunity.

The Customer has a expectation of how the problem should be solved before the phone call is ever placed!

Consequently, anything less than what is expected is construed as being mediocre or poor customer service! Unfortunately, customer service isn’t set up to meet, much less ask “what do you expect” questions. Instead, the dialogue follows the path of:

  1. You tell us what your problem is.
  2. We will tell you what we can do to resolve your problem.
  3. Customer becomes disenfrancised, frustrated and at times outraged by the low level of customer service.
  4. Customer escalates the problem asking for their supervisor, with the intensity of the conversation and demands growing by the second.
  5. Customer becomes outraged with the experience and tells everyone they know how they were taken advantage of, and…

In recent years, customer service has become an increasingly hot topic inside the organization. Too many companies still view customer service as an expense item, and allocate for it accordingly. In the void, customers are lost, brand value is diminished, and future business viability is jeopardized. Companies from Apple to Zappos  have learned the art of great customer service and their businesses reflect it.  Take a lesson from them and emulate what makes their customer service excel.

Bottom Line: Customer service is a business risk and a silent problem for many organizations.Realize upfront that your customers have an expectation of how their problem should be solved. Customer service agents must identify what this expectation is early in the conversation and then exceed it, or get as close as possible to meeting it. Anything less will put your business at risk into the future.

 

 

 

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The Great Rescue?

Wednesday, July 22nd, 2009

A year ago (oh, how time flies when in the midst of a great recession), the world was a much different place. Yes, mortgage foreclosures were increasing, yet feew predictated a collapse. GM was sputtering along, although defiant that they were entering a financial hellstorm. Chrysler and Damler (former owners which sold out) were wrangling over whether or not they misled. Oil at the time was setting records approaching the $150/barrel mark with a few analysts predicting $200 was just around the corner. And we mustn’t forget, the giant ponzi schemes like Madoff, Stanford and a multitude of others that came tumbling down. Oh how so many things have changed. And many of these events were truly, Without Warning Events.

Today, the world is a much different place, and I’m pondering the future viability of GM & Chrysler. Can they be truly turned around? Regardless of the final outcome, one simple theme will ring true.

It’s easy to rescue, it’s difficult to rebuild

Now that GM has been bailed out and Chrysler has been bailed out and rescued by Fiat - what’s next. Can these organizations truly make the dynamic and dramatic turn-around they desperately need to achieve? Since their excess baggage has been off-loaded, can they become world class competitors? Will they be able to retain existing talent and entice new talent to join their organizations? Or, will this simply become a short term fix to a problem that should have been allowed to expire.

Bottom line: Organizations that become too big to fail have many unintended consequences - most of them originating from silent problems. And yes, it’s easy to rescue. Now comes the hard part.

The Complaint Button

Monday, July 20th, 2009

 The office supply supermarket Staples introduced the Easy Button to their marketing campaigns with great effectiveness. The message being, Staples makes buying easy. A simple and easy message. In recent days I’ve been pondering the Easy Button, especially as relates to customer service. Partly because so many companies are suffering from it and so many customers are talking about it. For instance, I continue to have a problem with mail delivery service. It appears that my local post office is having great difficulty in telling the difference between Quant and Quehl (my street name). I know the difference may be small, and it may be confusing, however the impact is huge. In fact just yesterday I received a piece of mail that went to the wrong address, so the receiver of my mail posted on the envelope, “This is so sad, I have been to the post office 5X. Please look closer when delivering your mail, ‘Do your job right.’”
This morning I was reading Jeff Jarvis’s BuzzMachine blog, and he was discussing the terrible service over at CableVision. Jarvis states,

 I returned after three days away to find our internet not working. I called Cablevision and after a few obvious steps, I’m told they can’t see the modem and they offer to send someone out … in three days… Oh, just got email from someone at Cablevision who saw the discussion 12 hours ago. He works in media relations. Hint to all companies: Now that we’re all in media, everybody in a company is in media relations.

And recently, I saw this over at Futureblog, The Invaluable Stories Inside Customer-service Calls.

Much of the story work I’m familiar with involves asking people to tell stories about their experiences on a particular topic. I do some of this myself. But I’ve also done work with a completely different class of story. This story is created out of the spontaneous meeting of two people - a customer and a customer-service rep - over the telephone.

A customer-service call is less an anecdote than it is like a play unfurling in real time. There’s nothing but dialogue, yet there’s conflict, emotion, suspense (will she get the credit she’s demanding for the series of dropped calls? Or will she have to escalate to the supervisor?). Listening to these recordings gives you an intimate view into the relationship customers have with their products and with their service providers.

And within these calls there are almost always sub-stories–the sequence of events that led to the person calling in the first place. There are also moments of human connection… and of estrangement.

The difference between good customer service and mediocre customer service is night and day. Most companies profess the goal of happy customers. They use monikers like, “Our goal is to exceed our customer’s expectations.” Yet in today’s world, many companies fail miserably at the customer service game. And along the way, brands are being damaged and companies are being destroyed from the inside out.

Bottom Line: Companies need customers more than ever. Customers need their supplier companies less than ever. The world is growing increasingly connected and vocal.  Solution: Provide you customers an “Easy Button” that delivers results!

Interrogating Reality

Thursday, July 16th, 2009

In Susan Scott’s book, Fierce Conversations, she suggests that its our responsibility as leaders to interrogate reality. From the perspective of the silent problem phenomenon, she is absolutely correct. It’s simply too easy to accept the candy coated version we commonly receive as reality. Here is a case in point.

(From Bloomberg)  Returning from China last month, U.S. Congressman Mark Kirk had a bearish take on a high-level visit by American officials. Treasury Secretary Timothy Geithner claimed the U.S.’s biggest creditor voiced great confidence in its debt. Kirk, an Illinois Republican, came back with the opposite impression.

It is our responsibility to interrogate reality. Until we do, a door is opened to potential silent problems of significant importance and potential harm.

Wasting Away in Sonyville

Wednesday, July 8th, 2009

Every major economy seems to have an iconic brand. A brand that evolved from humble roots, and over time became a market leader. In some instances, they became utopian symbols unto themselves. In the U.S., brands like IBM and GM come to mind. For Germany, Mercedes Benz, Volkswagon and BASF. And in Japan, it’s Toyota and Sony. However as we know, staying on top is a tall order for any company.

In recent months, I’ve been watching and thinking about Sony. Twenty years ago, they were a symbol of innovation that demanded premium pricing and received it. Their brand had value, and were rewarded for it. However in recent years, they’ve experienced many challenges in remaining a market and technology leader. Are they suffering from many of the ills that took GM under? Are they still considered an engine for innovation? For instance, Sony just released their netbook computer under their Vaio label.  Here’s what Gadget Lab over at Wired had to say.

Sony doesn’t make netbooks. The Vaio P, for example is absolutely, positively not a netbook. In fact, in February Sony senior vice president Mike Abary called the whole netbook market “a race to the bottom.”

That’s right. Sony denied that it would make a netbook. So, as night follows day, we now have the Vaio W. A netbook. From Sony…

The Vaio W will cost $500 when it launches in the US in August, and for that you’ll get a plastic case in a choice of three colors (white, pink and, ahem, brown?). A case which looks like nothing more than an MSI Wind with a new logo slapped on. Could it be that Sony, in its hurry to win the race to the bottom, has forgotten that every other netbook maker is selling cheaper, sleeker machines already?

Yesterday, I viewed Sony as a brand name that was worth the price. Today, I wonder if Sony is wasting away in a place called Sonyville, a small imaginary island in the South Pacific. It’s a land filled of yesterday’s achievements and devoid of today’s reality. It’s a land with tall buildings, smart people and smart titles. It’s a land that took decades to build and just maybe, it’s a land with many similarities to GMville.

I’ve written about GM many times and it was and is a corporation filled with silent problems. Today, I’m inclined to believe that Sony  could follow suit. In the past year, i found their customer service to be terrible. Their products are nothing special. And companies like Apple are gaining market share. 

Could it be that Sony is wasting away in Sonyville, and silent problems are at the center of their universe?

LA Museum Of Contemporary Art’s Silent Problem

Monday, July 6th, 2009

Silent problems can become a major disruption when they finally surface as a Without Warning Event. In fact, I’m convinced that silent problems are the No. 1 cause for business failure. If that isn’t a wake up call, it should be!

Today, I read a fascinating story over at Weekly Leader from December, 2008. It discusses the numerous challenges occurring over at the Los Angeles Museum of Contemporary Art. Here are but a few of the interesting silent problem sound bites from the article.

Leading a nonprofit organization is a very tricky endeavor. The ultimate authority rests with volunteer leadership who more often than not are successful, busy people who are not subject matter experts so they must rely heavily on paid staff. The nonprofit executive director often has one of the loneliest jobs in the world because they are responsible for leading staff and stakeholders in advancing the mission, yet they don’t have level of authority their business sector counterparts enjoy. While what we know is based on media, in MOCA’s case, it appears that the director was able to act as though he was the ultimate authority and in order for the museum to experience so many consecutive significant annual operating loses, the trustees were asleep at the wheel. In any case, a dysfunctional board can wreak havoc on an organization and strains between the executive and the board can make matters even worse. So appears to be the case at MOCA. ..  The MOCA story is one of failed leadership, executive and voluntary. Pure and simple.

Failed leadership has become the theme of too many organizations in recent years. These failures cross over non-profit and for-profit boundaries. No organization is exempt. Few leaders are protected. In the end, winners and losers are chosen in a Darwinian environment.

Pyrotechnics, Passion & Commitment

Sunday, July 5th, 2009

In any business, business leaders are always on the lookout for new leaders with a passion and commitment for the business. Such attributes provide the resilency, the dedication the drive that’s essential to survive in a global economy. Well this is a story I happened upon several years ago. It was a story that was possibly filled with truths, half truths and lies. At the very least it was viral, and I experienced it. Here it is.

Fourth of July fireworks are a tradition that most Americans enjoy and go out of their way to experience. The bigger, the louder, the better. Well in the little town of Marine on the St Croix in Minnesota, a local pyrotechnics club builds their own fireworks for their Fourth of July display held in their town square. Thousands of people come. Partly tradition. Partly because its unique. Mostly because it is really well done. Well about 5-years ago, one of the long-time club member whom was the pastor of a local church passed away. Supposedly in his will, his desire was to be cremated and have his ashes inserted in one of the rockets and have it be launched at the July 4th celebration. While I and many others watched the fireworks go off, one could only wonder which rocket was the chosen one. What colors did it display. Was it a dud? Did it have a bang attached to it? Was it part of a series of rockets, or did it travel solo?

Now every July 4th I’m reminded of my experience at that special event. I’m reminded how this individual had the passion and commitment we look for and desire. Except in this instance, he took the opportunity to go out with a bang and part of a technicolor event. An event where the story will live on - forever.

Do you have a special July 4th story?

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