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Archive for February, 2010

Silent Problems Being Revealed

Saturday, February 27th, 2010

 Do you wish the Toyota story would finally come to an end? Do you wish that Toyota would simply get back to the business of making great cars? Do wish that Toyota would simply come clean, take care of their problems, and move on? As much as I want to say “Yes” to each of these questions, the likelihood of it happening appears to be miniscule. The magnitude of Toyota’s problems is simply too great.

Over the past month, Toyota’s drive to fix its problems is being challenged at every intersection as new allegations, new lawsuits, and fresh dirty laundry come into the open. And from what I’ve seen, it appears that the tsunami has more destruction in its path.  Because the problems that Toyota has evidently been hiding for years are now beginning to surface, and will be fodder for front page news around the globe for the foreseeable future. And this is where Toyota’s quality and safety image is taking it on the chin.

In a Bloomberg story, Toyota Recall Crisis Said To Lie In Cost Cuts, Growth Ambitions, the authors investigate the “What went wrong” side of the story. And from the story, it’s apparent that cost cutting and corporate profits were Job 1, not quality or safety. For instance the article states, The company also had been too fixated on achieving a goal, set by Watanabe, of raising its operating margin to 10 percent to keep profit growing, the person described Toyoda as saying… At a 2006 investor conference in London Watanabe and former Executive Vice President Kazuo Okamoto discussed plans to “exceed the cost-reduction results achieved in CCC21” by eliminating vehicle parts and pushing suppliers to adopt lighter, cheaper materials. While the programs brought development advances, they may have inadvertently triggered quality glitches, said current and former company officials who asked not to be named because the information isn’t public.

Over at the Washington Post, Lawmaker accuses Toyota of withholding evidence reveals Toyota’s secretive “Book of Knowledge.”

Toyota withheld documents it was legally required to turn over in liability lawsuits the company faced and it paid higher settlements to plaintiffs to avoid revealing information contained in Toyota’s secret “Books of Knowledge,” a congressional committee chairman said Friday.

As I’ve been following and blogging about this story for over a month now, there appears to be several sides to the Toyota story now emerging.

  1. The Why Story: Why did Toyota pursue a path that was built on a deck of cards. Didn’t they realize it would eventually crumble?
  2. The How Story: How did Toyota go from being a company that was respected, to one that is being questioned and challenged? How did a company whose founding principles of quality and safety become a company of average quality and mediocre safety?
  3. The Where Story: Where were the corporate secrets held? This story is just now being told - i.e. The Book of Knowledge . Where did all of the quality and safety issues actually go  - were they simply throw into a big black hole?
  4. The What Story: What can we anticipate will surface in the future? What will Toyota attempt to do to diffuse the story and regain its fleeing customer base?
  5. The Money Story: How big will the final bill be once all of the lawsuits, recalls and reduced value of the company and future earning potential be? My guess - its much bigger than most are willing to fathom - $50 Billion?

 The cost of Toyota’s silent problems is immense. Toyota’s future is uncertain. The Toyota brand has been exposed. And unfortunately, Toyota has no one to blame but itself. They brought this on, and now owners of Toyota vehicles are suffering and Toyota’s employees exposed. I expect that next week will turn up some new information.

Probability

Wednesday, February 24th, 2010

Let’s assume I offered to sell you a house in an area known for its street crime. And to assure you that it was a good deal, I informed you that the probability is slim that you will have any problems. Would you buy the house? Probably not. Why? Because there are some risks you simply want to avoid.

If I was attempting to sell you a car and told you, “there is a slim probability that you might experience uncontrollable acceleration” - would you buy it? Probably not.  Because you likely enjoy life, and want to feel safe in your car. But what if you already own the car and find out that there is a slim probability that you might experience uncontrollable acceleration - does this make you feel better?

Well in the congressional panel yesterday, Jim Lentz, Toyota’s top U.S. sales executive essentially told Toyota owners to feel good about their Toyota investment because there was only a slim probability that you might experience uncontrollable acceleration. Jim Lentz, stated that Toyota plans to install an electronic program that allows the brake to override the throttle on some vehicles. And for those that don’t qualify,Lentz stated, ”the probability is slim” that they would have any problems. Furthermore, Lentz inferred that electronics could still be at the root of some unintended acceleration problems.

Toyota has a huge credibility and trust challenge going forward. Everyday, Toyota is making things worse and they can’t figure out how to overcome it. When Mr. Lentz was asked why Toyota had moved away from a business model that prized quality and openness, he offered a simple explanation: “We lost sight of our customers.”

And maybe this is the simple and heart wrenching challenge facing many companies today. “We simply lost sight of our customers.”

The answer going forward is simple Mr Lentz, isn’t it?

Safety, Quality & Transparency

Tuesday, February 23rd, 2010

Mr. Akio Toyoda, President of the Toyota Motor Company has been embroiled in controversy and fingerpointing for several months now. Today he sits in front of a U.S. Congressional hearing to defend his company and protect its future. As a prelim to this event, Mr. Toyoda had an Op-Ed piece published in the Wall Street Journal yesterday, titled Back to Basics for Toyota - it’s worth reading. If you’ve read my blog before and its numerous articles, its worth delving into Mr. Toyota’s position.

Mr. Toyoda’s Op-Ed piece is telling, because it gives us a peek into what he is thinking, and how Toyota will attempt to reinvent itself going forward. Therefore, I went through the article and did a simple word count for the words Safety, Quality and Transparency. This is what I found.

Safety: 10 times
Quality: 6 times
Transparency: 2 times

From this, it’s apparent that Safety is what is on the mind of Toyota’s customers and repairing the safety issue is “Job 1.” And the way to solving the safety issue (rebuilding trust) is through quality, which has historically been a core strength of Toyota. However the means to addressing the safety issue is by creating a culture of transparency. This is the feedback loop that enables Toyota’s engineers to design safer systems. Yet transparency is only listed twice. They are:

1st mention - 2nd paragraph: The first step is taking care of vehicles on the road today. But it also means making even safer vehicles in the future—and being more open and transparent about any safety issues that arise.

2nd mention - next to last paragraph: In short, I pledge that Toyota will set a new standard for transparency and speed of response on safety issues. 

This Op-Ed piece focuses on safety and quality, and only touches on the issue of transparency. Yet as recent reports have implicated, its the transparency issue that is at the heart of the Toyota Safety and Quality problem. And the lack of transparency is directly tied to the Japanese culture, which it doesn’t address. How will Mr. Toyoda create a culture of transparency? What does this mean? What systems will be put in place? Without a culture of transparency, it suggests that Toyota is ripe for silent problems (problems that are being avoided, neglected, go about unnoticed or are being intentionally silenced) into the future.

Bottom Line: Toyota needs to implement processes and procedures to deal with the silent problems inside the Toyota organization. It’s interesting, they have the system in place in their manufacturing plants today, and is core to their historical strength in quality and safety. Now they need to implement a similar process inside the management and leadership ranks at Toyota. And as I noted in my book, silent problems can be the most destructive problems of all. 

What do you think? Can Akio Toyoda do better?

 

Toyota Intentionally Silenced Problems

Monday, February 22nd, 2010

The news is out. Not necessarily a surprise though. Yes, Toyota has been caught intentionally silencing problems. In my book, I refer to the avenue Toyota pursued as the Icebox Silent Problem approach. The book states, “These problems aren’t being resolved. They’re simply being micromanaged inside an icebox where anyone threatening to leak them are frozen out.” Well yesterday, it was confirmed that Toyota had intentionally silenced problems - i.e. an Icebox Silent Problem.

TOKYO (MarketWatch) — A U.S. congressional investigation into Toyota Motor Corp. has turned up documents revealing that the auto maker saved more than $100 million through negotiations with U.S. safety regulators that helped limit an equipment recall in 2007, according to news reports Monday.

The more than $100 million in savings touted by Toyota officials were listed under the title of “Wins for Toyota-Safety Group,” and Toyota officials highlighted them as a key company achievement in 2009, the reports said, citing documents obtained by U.S. congressional investigators.

To Toyota’s dismay, they find themselves with some nefarious company in the icebox. For instance, Peanut Corporation of America, Enron, Worldcom, and Bernie Madoff being just a few.

Toyota is losing ground in their ability to regain their credibility and sales momentum. Almost everyday a new, more damaging revelation is hitting the front page of the news. And my best guess is, Toyota is not going to recover from this anytime soon - if ever. Inside Toyota,  fingerpointing, blame and accusations are likely an everyday occurrence. They’re imploding from the outside - in. Moral and productivity is likely dismal. The true cost of Toyota’s silent problem debacle will likely exceed $50 Billion before its over (cost of recalls, lost sales, stock price erosion, lawsuit liability…).

Bottom Line: Don’t be surprised if Toyota is forced to file for bankruptcy before its all said and done. This story is likely to get worse from here.

Toyota and the Fish

Tuesday, February 16th, 2010

There is an old saying that ”A fish rots from the head down.” This saying gets to the heart of why and where many organizations fail. This of course being leadership. As the Toyota story continues to unfold, I’ve been pondering from where is the Toyota fish rotting? From the head (corporate & leadership), from the tail (dealers), or from the midsection (manufacturing & engineering)? Let’s take a brief look at some of these areas.

  • Without a doubt, Toyota’s manufacturing system has been untouched. It continues to be the crown jewel.
  • In most respects, even engineering hasn’t been implicated. Granted, Toyota’s problems have ties to engineering, but engineering doesn’t appear to be at fault. The reason being, engineering is dependent on continuous and timely feedback so it can adjust, refine and improve the system. It’s apparent that engineering has been every bit as much in the dark about Toyota’s problems as is the customer.
  • And what about Toyota’s dealers? Although there have been stories of arrogance (Toyota is the best…), it doesn’t appear that dealers have been at the source of the problem. Maybe somewhat complacent, but not the source.

So where does the root of Toyota’s problems lie? Here I started to compress every news article I’ve read over the past couple of months (and believe me, it is a long list). After a few days of pondering the answer, problem identification is becoming clear, it’s the corporate mothership and its leadership. Yes, a fish rots from the head down seems to apply. Let me present a few of the scenarios at play here.

  1.  In today’s Wall Street Journal, they have a story titled “Toyota Woes Put Focus On Black Box.” The story delves into the black box (similar to the black box of an airplane) that sits inside every car and how Toyota defies releasing the information that lies within. The WSJ goes on to state, “U.S. auto makers General Motors Co., Ford Motor Co. and Chrysler Group LLC have provided their black-box data formats to Bosch Diagnostics, a unit of German auto supplier Robert Bosch GmbH that makes tools that download crash logs from vehicles made by those auto makers. Those tools are widely used by police, crash investigators and attorneys, and the auto makers don’t question the accuracy of the data retrieved with them.”
  2. Toyota has been dragging their feet. “Toyota’s relationship with industry regulators, as The New York Times, was a “kabuki dance” that even involved an unprecedented trip to Japan by National Highway Traffic Safety Administration Secretary Ray LaHood. Toyota execs were reportedly “dragging things out” and “offering excuses that didn’t make any sense.”
  3. Another WSJ article discusses the Japanese culture and its relation to the problem. “In Japan there is a proverb, “If it stinks, put a lid on it.” Alas, this seems to have been Toyota’s approach to its burgeoning safety crisis, initially denying, minimizing and mitigating the problems involving brakes that don’t brake and accelerators that have a mind of their own. President Akio Toyoda, grandson of the founder, was MIA for two weeks and the company has appeared less than forthcoming about critical safety issues, risking the trust of its customers world-wide.”

As stated earlier, the where does the fish rot scenario is an important question to answer, because it is the starting point from which change must occur. My analysis points to Toyota corporate and its leadership team as the problem, since they’ve been the willing agents that have embraced silent problems along the way. And this creates a significant challenge to Toyota, and their recovery. How can an organization change, now that the rules of the game are quickly changing. How can a culture or secrecy be transformed to one of transparency overnight? How can an organization of complexity be transformed into one of simplicity? How can an organization that conforms evolve into an organization that is agile and willing to speak up?

These are the issues facing Toyota and is why Toyota’s future is so uncertain.

When is a Problem a Problem?

Monday, February 15th, 2010

There is a major challenge facing every business today. The concept is simple. The question however is difficult to answer.  “When is a Problem a Problem?” For instance,

  • When does a problem employee become a real problem vs. just a problem employee?
  • When is a process that is problematic, truly a problem?
  • When is a product that fails, become a problem vs. just an anomaly?

The “When is a Problem a Real Problem” question trips up companies every day, and costs billions in lost revenue and brand erosion. Answering the “When is a Problem a Problem” question is not simple, and in many respects, it is simpler to answer a different question. That question is, “What prevents a problem from being recognized as a problem in the first place?” Here are a few scenarios.

When Feedback Loops are  Weak: Feedback loops are put in place to provide transparency across an organization. When feedback loops are weak, transparency is sacrificed and real problems are allowed/encouraged to become silent. Creating strong feedback loops must be viewed as an integral asset for every organization and leader.

When Weak Signals are Not Heard: Collective intelligence and knowledge commonly emerge from weak signals. It’s how the dots are connected, wise decisions made, and problems commonly identified. Organizations that don’t listen to, nor honor the weak signals present in their organization are prone to big problems surfacing without warning. Leaders must seek out and honor the weak signals in their organization, and then investigate whether they’re a problem or not.

When Goals get in the way of Problem Identification and Solutions: Goals commonly blur the line between “what is right” and “what is important.” Achieveing goals is important, and can overshadow the solving of problems, which at times is “what is right.” When goals get in the way of doing “what is right” the end is near. Leaders must learn to navigate these divergent themes, and make the “what is right” decision when it is the right path to pursue.

When Organizations become Insular: Organizations can easily insulate themselves from reality. Focus can be an asset, and at times a liability. When organizations insulate themselves, their ability to identify “when is a problem a problem” challenge is greatly weakened. Leaders must avoid being trapped by holding onto a myopic view of their organization. Instead, they must be in constant search of the truth.

When the Delievery of  Bad News is not Encouraged: In effective problem solving, “bad news” has to be your friend - not your enemy. Too often, organizations and their leaders avoid bad news. When bad news surfaces, it is often a major distraction. Bad news can interfere with goals, tasks and strategy. Bad news is often are unexpected and can lead to unexpected consequences. Despite these negatives, leaders must encourage the delivery of “bad news.” It is our ”reality check” conversation from our employees and customers that can alert us to small problems early - before they become large and toxic.

Leading a business is challenging work, filled with unexpected events. And there is one event that can steer an organization off course with ease, Silent Problems. As I’ve discussed before, these are problems that are being avoided, neglected, going unnoticed, or are being intentionally silenced. One way silent problems are identified early-on is by recognizing when a problem is a problem. I ecourage you to implement and embrace these principles when is a problem a problem principles.

The Solution - Implementation Chasm

Saturday, February 13th, 2010

Eldridge Clever once stated, “You’re either part of the solution, or part of the problem.” I disagree, because at times you can be part of the solution and still be part of the problem. I state in my book Without Warning  that its the chasm between solution and implementation that should trouble you most. This is where too often I find that organizations get tripped up in the problem - solution paradox. Yes, I understand and can appreciate that leaders, managers and employees must learn how to be part of the solution. However, they must also have the courage and conviction to implement the solution - if not, the creation of silent problems is the likely end result. 

There are a myriad of reasons why solutions to problems aren’t implemented. For instance, a business may not have the resources such as money or labor to implement the solution. However in most instances, it’s not a lack of resources that is the barrier, but rather it’s the lack of clarity and conviction where people get tripped up. I think Lee Thayer states it best. “People will rarely trade a problem they can’t stand, for a solution they can’t live with.” And its the solution that an organization or a person can’t live with that prevents solutions from crossing over the chasm to solution implementation. In essence, the problem gets held in the chasm where it gets caught, and eventually becomes a silent problem.

How can you prevent solutions from getting caught in the Implementation Chasm? Here are a few ideas and solutions to this problem?

  1. Identify Champions: Just because you have a great solution doesn’t mean it will be implemented. Identify someone that can help champion the solution.
  2. Work With A Coach/Mentor: Solutions implementation oftentimes requires the development of a strategy. Questions like who needs to touch it, endorse it and support it must be identified. If you don’t have the knowledge or insight in these areas, find a coach or mentor to help.
  3. Identify Opposers: Too often we overlook those that might oppose your solution. Identifying them early on and then be prepared to address their issues if they surface is critically important. Areas like money and resources are common barriers to implementation.
  4. Make It Visible: Make certain the problem is visible. Problems that aren’t visible will have a difficult time receiving resources, no matter how strategically important it might be.
  5. Influence: Implementation oftentimes becomes a game of influence. You may need to be ready to fight for the solution, if you truly want to make it happen. Be prepared to influence those that are critically important to the implementation of the solution.

Bottom Line: Organizations will be unable to succeed when sound solutions to problems get in the Implementation Chasm. Organizations must identify problems early, identify sound solutions to these problems, and then have the resources and conviction to implement them.

Toyota’s Prime Time Movie Script

Wednesday, February 10th, 2010

As the Toyota Story unfolds, and new chapters are added on a daily basis, a central plot to the story continues to emerge. The plot includes elements of cover-up, deceipt and lack good judgement. Okay, really bad judgement. When one thinks about it, this story is filled with intrigue, surprises, money and of course, a world-class cast. And most importantly, the story has gone viral, and is spreading like wildfire. The publicity at times has overshadowed the Superbowl, and the upcoming Winter Olympics. It is a story with staying power!!!

It’s a story where the main character, Toyota Motor Company no longer lived its values, which made it strong in the beginning. It’s a story where silent problems (problems that are being avoided, neglected or going unnoticed) became embedded in the organization, and it became a slippery slope to disaster. It’s a story that will teach others many important lessons, at least to those that are watching.

Although the Toyota story isn’t a movie script, it could be. For instance today, an article over at the Huffington Post writes about Toyota’s Silent Problems, and how they kept them from being exposed. Here is an excerpt.

The recall of nearly 8 million Toyota vehicles was years in the making and was complicated by excuses offered to regulators and by delay tactics employed by Toyota, according to several news reports this morning.

Toyota’s relationship with industry regulators, as The New York Times, was a “kabuki dance” that even involved an unprecedented trip to Japan by National Highway Traffic Safety Administration Secretary Ray LaHood. Toyota execs were reportedly “dragging things out” and “offering excuses that didn’t make any sense.” puts it

Worse, the problems with the accelerators in Toyota vehicles were first spotted in 2003

As we look back at the Toyota story, one has to wonder why, which leads me to a favorite.

There’s a difference between truth and fiction. Fiction has to make sense.

And somehow, I think this states it all. Toyota has experienced a Humpty-Dumpty moment and only time will tell whether all of the pieces can be put back together.

We’re Listening Now

Tuesday, February 9th, 2010

Are we simply hypersensative about everything and anything Toyota today? We’re we highly insensitive to anything Toyota (at least regarding quality) two months ago? I believe both to be true, and both are working in concert with each other, which implies quality issues that were being avoided or neglected (Silent Problems) are going to be front page news for the foreseeable future. And more importantly, any complaints regarding safety will receive ”Urgent” priority. For instance, a report over at Bloomberg,

Toyota Motor Corp.’s Corolla, the world’s best-selling car, is being reviewed by the U.S. after driver complaints about steering, according to a government spokeswoman.

The National Highway Traffic Safety Administration has recorded more than 80 complaints about Corolla steering for 2009 and 2010 models, according to the agency’s online database.

“We are reviewing steering complaints with the Corolla,” Karen Aldana, a spokeswoman for the agency, said in an e-mail. NHTSA wants “to determine if a safety defect investigation is warranted, as is standard procedure with all complaints.”

In essence, the silence barrier has been broken. And once the barrier is broken, the floodgates will open. This is exactly the state of being Toyota is living in, which goes back to the Can You Trust Toyota  issue I wrote about earlier this week. The safety regulators don’t trust Toyota. The press doesn’t trust Toyota. And most importantly, the consumer is learning to distrust Toyota. Such are the dynamics of Silent Problems when they finally surface, and most analysts are simply underestimating the dynamics at play here. One would think that things couldn’t get much worse, yet this is what’s happening, which I’ve been stating for well over a week.

Bottom Line: Toyota is quickly becoming a textbook case around how silent problems begin, evolve and eventually explode. How silent problems are dealt with is of critical importance to every organization and is addressed in the book Without Warning.

Can You Trust Toyota?

Monday, February 8th, 2010

This is the question millions of Toyota owners and prospective owners are asking themselves today. And this is the question that will determine how quickly or if Toyota emerges from their current image, quality and PR problem in tact, or in taters. Here are just a few of the “Can Toyota be trusted” questions people are currently asking. 

  • Can Toyota be trusted to design and build a quality car? Probably yes.
  • Can Toyota be trusted to have their customer’s interest in mind once they have purchased a Toyota? Maybe.
  • Can Toyota be trust to divulge any other quality/safety issues they may be withholding? Don’t know.
  • Can Toyota be trusted to have customer safety as their No. 1 concern going forward? Too early to tell.
  • Can Toyota be trusted to resolve this current crisis, or is there more to come? That’s a big unknown.

The reason these “Can Toyota be trusted…” questions are important relates to Toyota’s future success or failure. As I read countless news articles relating to Toyota’s problems, it apparent that current Toyota customers fall into 3-categories.

  1. Faithful Toyota Followers: This group love their Toyota’s, and the many years of dependability, quality and service they have grown to love. This group likely comprises upwards of 50 - 60% of all current Toyota owners.
  2. Concerned Toyota Owners: This group loved their Toyota, but aren’t quite sure what to think now and they’re concerned. They’re asking the question, “Can Toyota be trusted…” This group likely comprises 20-30% of Toyota owners.
  3. Discouraged Toyota Owners: This group feels they’ve been betrayed. They’re reading the news reports and are concerned and possibly frightened. They don’t feel like Toyota has been true to the image they portrayed. This group comprises 10-20% of Toyota owners, and is growing.

Toyota’s “Can you be Trusted” challenge is the one question few market analyst’s are asking relative to Toyota’s future. It is the one question that only time will tell. At the very least, 10-20% of current Toyota owners are at risk. How  Toyota addresses “Can Toyota be trusted” customer concerns going forward is critically important in the outcome. At this point however, they have given numerous reasons why “Toyota can’t be trusted.” At the curret pace of events, Toyota could easily become another GM unless they change their ways.

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