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Archive for May, 2010

Motivating Salespeople

Wednesday, May 26th, 2010

In my book Without Warning, I state, “I’ve seen simple plans work and thoughtful plans implode. The evidence is clear: this area is ripe for silent problems to mataterialize, especially if done incorrectly.” Over the past year, I’ve reached the conclusion that compensation and incentive plans is one of the most difficult areas for HR and business leaders to develop and implement. Too often the activity you desire and the result you receive are in conflict with each other. To reinforce this thought, I found an article by Dan Pink (author of Drive) interesting and spot on. Here are a couple of the key take aways.

In the early days of the company, Davidson created a fairly straightforward commission scheme. But, of course, salespeople figured out a way to game it – by pushing sales into the time period most advantageous for them, by underselling one month to show a bigger gain the following month, and so on. This wasn’t because they were unethical; it was because they were rational humans responding logically to a particular incentive structure.

So Davidson made the system more complex – and salespeople responded by increasing the complexity of their own behaviour. On and on it went, until both the management team and the sales force seemed more focused on the compensation system than on making great software and selling it to customers who needed it.

“By their very nature, individual commissions discourage collaboration. Why help ‘Mary’ close the deal when she’ll get the gains from the sale?” says Weinstein. “The comp plan was dividing people.”

But at both Red Gate and System Source, once commissions were no longer around, collaboration and commitment increased.

In the end, an elaborate system of commissions might have been the problem rather than the solution.

“Imagine you could construct a sales robot, programmed solely by the rules in any sales structure,” Davidson wrote on his blog. “How would it behave? It would steal deals off other salespeople, sell customers software they didn’t need, argue with its boss over its commission and backstab its colleagues. That wasn’t the behaviour we wanted, but our commission structure sent a strong signal that it was.”

Should every company eliminate commissions for its sales staff? Probably not. But should entrepreneurs, managers, and the rest of us step back every now and again and question the supposedly fixed laws of the universe? Definitely.

Complexity and simplicity are strange bedfellows - especially when it comes to creating incentive and compensation plans. Most business leaders and managers regularly tweak their plans in an attempt to achieve the incentive-motivation Holy Grail.  That place where incentives achieve the motivation and results desired. But as Dan Pink points out, just maybe we need to rethink our plans as individuals like Deming, Jacques and others have been suggesting all along.

What are your thoughts?

Whistleblowers & Pawn Brokers

Monday, May 24th, 2010

Have you ever seen a connection between whistleblowers and pawn brokers? Up until recently, neither had I. However it appears going forward, they’re kinda like cousins. A NY Times article titled Hedge funds betting on IRS whistleblowers makes the connestion. It states:

Hedge funds have found a new market to invest in: whistleblowers.

Informants who turn in tax cheats have to wait years to get their share of any reward from the IRS’s recently expanded whistleblower program. So hedge funds, private equity groups and other big investors are offering an alternative. They are essentially agreeing to buy a percentage of those future payouts in exchange for a smaller amount upfront to the whistleblowers…

While the market in whistleblower futures is in its infancy, investors have been requesting as much as 65 percent of any award an informant receives, according to lawyers negotiating possible deals. Although the IRS has long accepted tips from informants, until recently it seemed reluctant to investigate their complaints or reward them. For the five years ended in 2008, the IRS received about 80 whistleblower complaints a year and recovered an average of $155 million a year from tips in previous years, paying an average of $14 million annually in awards. Since sweetening its awards, the whistleblower’s office has been receiving more than 500 tips a year, involving far larger amounts.

I previously wrote about whistleblowers here and here. For instance I stated:

  1. I’m convinced that whistleblower protections and rights will continue to gain in stature and strength under this administration. 
  2. I believe the whistleblower will become a primary tool for law enforcement in the future. In effect, the whistleblower becomes the low cost alternative to the investigative task force. 
  3.  The whistleblowers role of exposing silent problems in organizations will grow in importance in the future.

If hedge funds start acting as pawn brokers when it comes to IRS Whistleblowers as the article suggests, the future role of whistleblowers has just been heightened. Yes, the whistleblower in the future will likely be an advocate of justice, a deterrent to crime, and a thorn for illegal businesses everywhere attempting to skirt the law. Beware!

The Edge of What’s Legal

Friday, May 21st, 2010

In Minneapolis, businessman Tom Petters was recently convicted of running a $3.5 Billion ponzi scheme. He was a high flyer with a huge presence in the Twin Cities business community. What is interesting about this scheme is that Petters was attempting to pay off all of his debtors by leveraging legitimate businesses such as Sun Country Airlines and Poloroid. But the mountain was simply too high, and then the roof collapsed. One of his key employees turned Petters in and the rest is history. Today in the Pioneer Press, writer John Welbes quotes Hank Shea, a former federal prosecuter and teaches at the University of St Thomas Law School states:

White-collar criminals normally start out with minor transgressions and then progress to more serious crimes. “Don’t be focused on whether you can walk up to the edge” of what is legal.

Yes, the edge of what’s legal is a slippery slope. It’s a finite spot that too many people and businesses explore, only to find themselves unable to pull back from its magnetic force. It’s a spot where some venture in search of a competitive advantage, often with toxic consequences. It’s a spot where many problems become intentionally silenced, creating the long lasting risk of the silent problem phenomenon.

Bottom Line: Be wary of the “edge of what’s legal.” It’s often a trap.

Silent Problems Play By Different Rules

Monday, May 17th, 2010

Have you ever noticed that problems that have been silenced tend to play by a different set of rules? When a problem that is being silenced is exposed, a strategy to keep it silent appears to be standard protocol. A case in point, I’ve discussed the silent problems over at Toyota repeatedly over that past 6-months. Quite honestly, records reveal that Toyota historically has tried to silence problems. This past week another story surfaced. This one out of the Associated Press, it states:

Toyota officials were looking to attack the credibility of witnesses who testified before Congress about sudden acceleration problems in the automaker’s vehicles, according to a report in Washington Post.

The Post says it obtained documents that show Toyota sought to create a public relations campaign based in part on polling that questioned the integrity of two witnesses. Such polls are used by businesses and politicians to test the weaknesses of their opponents.

The Post identifies the witnesses as Sean Kane, a Massachusetts safety consultant, and David Gilbert, an auto technology professor. Each criticized Toyota’s handling of the problem.

In response, Toyota told the Post it never produced advertisements based on the polling.

When I read stories related to silent problems like these, I’m not surprised by what is considered a possible defense/offense. Everything is placed on the table so to speak. Everything is calculated. Risk and opportunity measured. After all, once a problem has been silenced - a change in the game plan cannot occur midstream. Because this would be considered guilt, which carries a high degree of financial risk and exposure.

5-Attaboys Displaces 1-Awe S…

Wednesday, May 12th, 2010

The impact that silent problems (problems that are being avoided, neglected, are going unnoticed or are being intentionally silenced) tend to be profound and damaging. Their impact can affect performance areas ranging frm profitability, to employee engagement & turnover, to customer satisfaction. This morning I came across an interesting article by Bob Sutton that highlights this effect. The article is titled Bad is Stronger than Good - The 5:1 Rule. It states:

“Bad is Stronger Than Good”  is the title of one of my favorite academic articles, which shows that negative information, experiences, and people pack a far bigger wallop than positive ones.  I touched on this theme in The No Asshole Rule and dig into in detail in the forthcoming Good Boss, Bad Boss. But perhaps the most important finding for most of us is the research on  romantic relationships and marriages: unless positive interactions outnumber negative interactions by five to one, odds are that the relationship will fail.  Scary, isn’t it?

Several studies found that when the proportion of negative interactions in a relationship exceeds this “five-to-one rule” divorce rates go way up and marital satisfaction goes way down. The implications for all of us in long-term relationships are both instructive and daunting: If you have a bad interaction with your partner, one (or apparently two, three, or four) positive interactions aren’t enough to repair the damage.  It apparently takes at least five — at least over the long-term. Related studies on workplaces suggest, along similar lines, that bosses and companies will get more bang for the buck if they focus on eliminating the negative rather than accentuating the positive (although the latter is important, the best evidence suggests that more effort and resources should be focused on getting rid of bad people and experiences).

When we leave silent problems to sit and ferment, it takes a lot of good will to neutralize them. And in most instances, we come up short. Yes, the odds are against you. In fact I would suggest that the longer they remain silent, the challenge could easily approach 10, 15 or maybe even 20 attaboys to neutralize an entrenched silent problem. That is a high mountain to climb.

This is simply one more reason why silent problems should be dealt with proactively, not reactively. And conducting a silent problem audit is an effective means to completing the task.

Exposed Without Feeling Exposed

Monday, May 10th, 2010

Alcohol and numerous other drugs can desensitize the body to the point where dangerous situations aren’t recognized. Exposure to freezing cold temperatures without adequate clothing comes to mind. In fact, every year a story or two surfaces where an intoxicated individual is found outside - frozen to death, without a coat on. Interestingly, a similar effect can happen to business leaders if they’re not careful. A recent article in Chief Executive Magazine titled Are You Blind To The Truth points this out. The article states:

On and off Wall Street, even the most well-meaning CEOs are felled by their own power, ego and irrational exuberance. Approachable as they were at one time in their career, they fall further out of touch as they climb the ladder. “There’s a natural isolation that happens when you get to the CEO office,” says Michael Roberto, a professor at Bryant University and author of the recently published Know What You Don’t Know: How Great Leaders Prevent Problems before They Happen. “You have a driver, you’re flying first class, you have a chief of staff, and after a while you realize, wow, there are a lot of walls between me and the rest of this organization. It doesn’t happen overnight. It happens gradually, and kind of sneaks up on you.”

Risks abound for CEOs blind to the truths inside their organizations, as recent events have shown. Whether or not they know about them, corporate leaders will be held accountable for ethical violations, safety issues and poor performance.

The reason that CEOs generally don’t get the truth from their direct reports is that people don’t want to give it to them, says dt ogilvie, associate professor of global business strategy and founding director of the Center for Urban Entrepreneurship and Economic Development at Rutgers University, who prefers that her name is lowercase. That doesn’t mean people are conspiring to keep information from the boss - it’s simply human nature. “People think it’s in their interest not to give the CEO the truth. They want to keep things calm. They don’t want the CEO to get upset. They don’t want to potentially jeopardize their career by being the bearer of bad news or telling the CEO something he or she doesn’t want to hear,” she says. “And the higher up you go, the more filtered information you get.”

Business leaders must realize that two organizations exist in most corporations. The one they’re aware of (the one in their line of sight) and the one that actually exists - or what many refer to as the shadow organization. It’s the shadow organization that can expose a business leader, without feeling exposed. And this is a silent problem in many organizations.

Another Fine Mess - Spain

Wednesday, May 5th, 2010

The formation of the European Union took decades to create and may take only a couple of years to destroy. The foundational concepts behind the Euro were solid, and generally worked well in improving Europe’s position in the World marketplace. However today, everything appears to be unfolding. And the next card following Greece is Spain. In a recent New York Times article titled Spain Seen Moving Slowly On Financial Reforms illustrates what could happen next. Personally, the most interesting aspect of this article relates to the numeous ties to my work on silent problems (problems that are avoided, neglected, going unnoticed, or are being intentionally silenced). Here are a few of the excerpts.

Slow Decision Making: A planned merger has stalled between two weak savings banks in Galicia, in northwestern Spain, illustrating the reluctance of the Spanish government to take a firmer hand to its financial problems. The longer consolidation is delayed among the banks, which are saddled with losses on loans to the construction industry, the more expensive it may be to deal with them.

 A Problem Neglected: José Luis Rodríguez Zapatero, the center-left prime minister, presented an austerity plan this year based mostly on measures that would not kick in until next year at the earliest. The measures include spending cuts amounting to a modest 2.5 percent of gross domestic product. But Mr. Zapatero may no longer be able to wait. Just as he has been unable to force the savings banks, Caixanova and Caixa Galicia, to consolidate before the situation deteriorates further, he finds Spain increasingly vulnerable to forces beyond its control.

A Problem Avoided: To date, Mr. Zapatero’s policies have rested on the hope that the economy would begin to recover soon and that the jobless rate would average no more than 19 percent this year. Yet the jobless rate has already reached 20 percent, according to government statistics for the first quarter released Friday, almost double the level when Spain’s recession began in 2008.

A Problem Avoided: Indeed, Mr. Zapatero has shown little inclination to force change on his people. In late January, his government proposed pushing up the retirement age to 67 from 65 to help cope with the costs of a rapidly aging population. After a series of protest marches, the plan was put on the back burner.

The silent problem matrix I describe in my book explains and predicts what happens when they finally surface. Their toxic nature is a result of neglect and avoidance. The key is how to surface these issues early in their formation, and how to take action. Silent Problems are playing an increasingly important in world markets and the future of economic progress.

Driveby Problems and Rants

Monday, May 3rd, 2010

Does your business experience frequent driveby problems and rants?

The other day I had breakfast with my friend Perry, and he introduced me to the possibility of driveby scenarios that occur in businesses every day. These occurrences amount to a quick “Did you know…”, “Did you see…” or ”Do you realize…” These driveby scenarios amount to a “Hey look over there…” and then the person that held the information is gone. Information has been delivered - although incomplete and probably somewhat criptic. A concern or problem is possibly raised. Except, they don’t stay around long enoug to ask further questions or to seek clarification. Now it’s up to you to decide what to do with it.  Is it important or not?

If you think about it, most of us have experienced such situations. At the very least, they’re a distraction. However in many situations, they’re a huge problem and potential liability. In these scenarios, what do you do? Do you go out of your way and seek more information? Do you simply ignore them? Or do you assume if its really important, more information will follow?

Today I wonder how many frontpage news stories in the business section have a “driveby” component attached to them. Is this at the heart of Goldman Sachs problem?

When you experience a driveby problem or rant, the next step you take may be more important than you think. Because if its really important - you’re exposed.

Be the one to see it coming!

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Without Warning - Rondey Johnson

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